At 4T Medical Ltd, we are committed to protecting and respecting your privacy.
This Privacy Policy sets out how we, 4T Medical Ltd, collect, store and use information about you when you use or interact with our website, www.4tmedical.com, and where we may obtain or collect your personal information from other sources.
By using our website, you are agreeing to be bound by this Privacy Policy, so please read this Policy carefully and ensure that you understand it.
4T Medical is a limited company registered in England and Wales under company number 07932878, whose registered address is Suite G12, Blenheim House, Cambridge Innovation Park, Denny End Road, Waterbeach, Cambridge, CB25 9GL, UK.
The Data Protection Lead for 4T Medical Ltd is Laure Tordjmann. You can contact the Data Protection Lead by writing to 4T Medical, Suite G12, Blenheim House, Cambridge Innovation Park, Denny End Road, Waterbeach, Cambridge, CB25 9GL, UK, or sending an email to info @ 4tmedical.com
We obtain personal and business information about you when you:
We also collect information when you voluntarily complete customer surveys and provide feedback or when you communicate with us via social media.
In certain circumstances, we need to verify you are a business or obtain missing information we require to provide you with a service. When required, we will obtain information about you from certain publicly accessible sources, such as Companies House, Royal Mail’s Postcode and Address Finder, social media, your website (if you have one) and medical registers.
We will only process data that is necessary for administrative and business purposes.
Website usage information is collected using cookies – see below.
As customers or potential customers you may be a sole-trader or part of a general or limited partnership. In all these cases you will be treated as an individual from a data protection perspective.
We collect both personal and business data as follows:
Information you provide to us such as:
Business data
Personal data
Information about the products and services we provide to you including for example:
Information to improve your experience on our website
Cookies
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. This also saves you from re-entering information when you return to the site.
Most web browsers can be set to: prevent you from receiving new cookies; notify you before accepting cookies or disable cookies altogether. Details about this can normally be found in the ‘Help’ facility provided with your browser.
If you do not want your visits to our website to be monitored in this way you can disable certain cookie functions as described below:
If your computer uses Microsoft Windows Explorer or Mozilla Firefox, you will need to follow these instructions after clicking onto this link www.allaboutcookies.org .
All Cookies used by and on our site are used in accordance with current Cookie Law.
Before Cookies are placed on your computer or device, you will be shown a Cookie pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of our site may not function fully or as intended.
IP Address
Your browser also generates other information, including which language the site is displayed in, and your Internet Protocol address (“IP address”). An IP address is a set of numbers which is assigned to your computer during a browsing session whenever you log on to the internet via your internet service provider or your network (if you access the Internet from, for example, a computer at work). Your IP address is anonymised as soon as technically feasible at the earliest possible stage of the collection network. We log your anonymised IP address in order to collect traffic data about visitors to our website.
If you make a payment using your credit or debit card, your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions.
We may use your data for the following purposes:
With your permission and/or where permitted by law, we may also use your information for marketing purposes which may include contacting you by email and/or telephone and/or text and/or post with information, news and offers on our products and/or services.
We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the General Data Protection Regulation (GDPR).
We may compile statistics about the use of our site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personal identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, suppliers, partners, and advertisers. Data will only be shared and used within the bounds of the law.
Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (such as by subscribing to e-newsletters), or because it is in our legitimate interests.
This table sets out our legal basis for each of the processing activities in section 5 above.
| Activity | Legal Basis for Processing |
|---|---|
| Providing and managing your Account | Contractual |
| Processing your orders | Contractual |
| To carry out our obligations arising from any contracts entered into by you and us | Legal obligation** |
| To verify users are trained professionals | Legal obligation** |
To understand your views and comments on the services we provide | Legitimate interests* |
| To personalise and tailor our products and/or services for you | Legitimate interests* |
To help answer your questions and solve any issues you may have | Contractual (enquiry = contractual) |
| To help us understand more about you as a customer, the products and services you offer, so we can serve you better | Legitimate interests* |
| To conduct occasional market research | Legitimate interests* |
To send you marketing communications, if you agree, about other products, services and offers from 4T Medical Ltd that we think may be of interest to you | Legitimate interests* |
Under the Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR), we send emails on the basis of the existing customer (soft opt-in) exemption.
Legitimate interests*
In each case where we have identified legitimate interests as the legal basis for our processing, we have conducted a legitimate interests assessment
4T Medical is the exclusive UK and Ireland distributor for a growing number of beauty and aesthetics brands. We provide high quality products that are scientifically credible and well proven. It is important therefore for us to understand our customer needs through research and your views and comments to tailor our products and services to you.
We consider that this use of your data is what you would reasonably expect, has minimal privacy impact and is justified from a commercial interests’ perspective.
We accept that this means we take extra responsibility for considering and protecting your rights and interests.
You have the right to object to our processing under legitimate interests at any time.
Legal obligation**
In certain circumstances, we may be legally required to share certain data held by us, which may include your personal data, for example, where we are involved in legal proceedings, where we are complying with legal obligations, a court order, or a governmental authority.
4T Medical Ltd will not share your information with any third parties for marketing purposes.
We may share your information with our third party providers and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. These may include payment processing, delivery of goods, generating invoices, providing training, our CRM system and marketing such as to send out e-newsletters via Mailchimp, or carry out customer surveys via Survey Monkey. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law.
You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
We take the security of your data very seriously from the outset. Our web address is HTTPS. (HyperText Transport Protocol Secure) This is the protocol used to access a secure Web server. We use https:// as the prefix to our Web address rather than the common http://, so that your session is managed by a security protocol and the transmission of data is encrypted to and from the Web server.
Secure certificates (SSL Certificates) are in place. These are small data files that digitally bind a cryptographic key to an organisation’s details. These allow secure connections from a web server to a browser. SSL is used to secure the transfer of your data to our server.
Our server is protected by a firewall. Log in details are securely shared internally between employees.
Your personal data is held on our CRM system and the server is based in the US. We rely on transfers here on the basis of an adequacy decision. The US has partial adequacy and our CRM provider, Capsule CRM, is certified to the Privacy Shield principles.
Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our website and submitting information to us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under GDPR.
We keep your personal data for no longer than is necessary for the purposes for which it is being processed. This is to reduce the risk that it will become inaccurate, out of date or irrelevant.
We ensure that your personal data is securely disposed of when no longer needed or you unsubscribe.
We may, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of our business. Any personal data that you have provided will, where it is relevant to any part of our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by us. In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your data deleted or withheld from the new owner or controller.
When you submit personal data via our site, you may be given options to restrict our use of your data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our e-newsletters and at the point of providing your details). Please read the next section, for a summary of your rights.
You have the following rights under the GDPR, which this Policy and our use of personal data have been designed to uphold:
How do I find out what information you hold about me?
You have the right to request a copy of the personal information that we hold about you. If you would like a copy of some or all of your personal information, please contact us using the details in ‘How to contact us’ below.
Please include your name, phone number, postcode and last product ordered to validate your request. We will provide the information to you within 30 days.
There is no charge for this service.
How do I correct any details that you hold about me that are incorrect?
We want to make sure that your personal information which we hold is accurate and up to date. You may ask us to correct or remove any information you think is inaccurate. Please contact us using the details in ‘How to contact us’ below.
Please include your name, phone number, postcode and last product ordered to validate your request. We will action the requested correction without delay.
How do I remove my details from your database?
To remove your information from our database, Please contact us using the details in ‘How to contact us’ below.
Please include your name, phone number, postcode and last product ordered to validate your request. If we no longer need to hold your personal information for legal, contractual or vital interests’ purposes, we will action this without delay and erase all your information. An email confirmation will be sent to you.
What can I do if I object to your processing my data for marketing purposes?
You have a right to object to us processing your personal data for marketing purposes. You can notify us of this using the details in ‘How to contact us’ below.
We will stop processing your data as soon as we receive your objection.
Automated decision making
No automated decision making or profiling is used in relation to our customers’ data.
What can I do if I wish to restrict processing my data?
You have a right to restrict our processing your personal data and ask us just to store it. You can notify us of this using the details in ‘How to contact us’ below.
This Privacy Policy applies only to your use of our website. Our site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the Privacy Policies of any such websites before providing any data to them.
If you have any questions or concerns about this Privacy Policy or the information we hold about you, please contact us by email at info @ 4tmedical.com, by telephone on 01223 440285 or by post at 4T Medical, Suite G12, Blenheim House, Cambridge Innovation Park, Denny End Road, Waterbeach, Cambridge, CB25 9GL, UK.
You have a right to lodge a complaint with the Information Commissioners Office if you are not satisfied with how we are handling any concerns that you have with your data. You can contact them here https://ico.org.uk/concerns/
We keep our Privacy Policy under regular review and we will place any updates on this web page, so please check this page to ensure that you are happy with any changes. This Privacy Policy was last updated on 25th May 2018.
4T Medical supplies carefully selected cosmeceutical and medical aesthetic products that meet the highest manufacturing standards. All the products in our current portfolio have been rigorously tested, and are produced by established and reputable manufacturers.
Unit 10F, Bourn Quarter
Wellington Way, Caldecote
Cambridge, CB23 7FW
United Kingdom
A limited company registered in England and Wales
No 07932878 VAT Reg No 130 2426 66
A no-downtime treatment during which carbon dioxide is infused into the skin, to increase the flow of oxygen and so improve the skin’s appearance and elasticity.
